Administrative & Operations
Support V-SENSE's research mission as a business manager, institute coordinator, or industry relations specialist. Click any position to view details and apply.
Open Positions
Position Details
Manage V-SENSE's financial operations, contracts, and administrative systems. Handle budgeting and grant management, oversee research contracts and compliance, coordinate human resources, and manage procurement. Serve as the operational backbone of the institute, ensuring smooth financial and administrative processes that support research excellence.
Key Responsibilities
- Financial planning, budgeting, and monthly/annual financial reporting
- Research grant management (budget tracking, compliance, reporting to funding agencies)
- Research contract negotiation and institutional compliance
- Human resources coordination (hiring support, personnel records, payroll coordination)
- Procurement and vendor management (equipment, supplies, services)
- Reporting to VinUniversity administration and external stakeholders
- Development and implementation of financial policies
Required Qualifications
- Bachelor's degree in Business Administration, Finance, Accounting, or related field
- 3+ years of experience in research administration or academic finance
- Proficiency with financial management systems and accounting software
- Strong organizational and project management skills
- Attention to detail and accuracy with financial records
Preferred Experience
- Experience with research grants and grant accounting
- Knowledge of university or research institution financial systems
- Familiarity with compliance requirements (NSF, NIH, international funding)
- Experience with procurement and vendor management
- Advanced Excel skills and financial data analysis
Position Details
Coordinate day-to-day operations and communications for V-SENSE Institute. Manage events and seminars, handle visitor logistics, maintain communications and website, schedule facilities, and support student recruitment. Serve as a key point of contact for institute operations and external communications.
Key Responsibilities
- Organize seminars, workshops, and research forums
- Manage visitor logistics (accommodations, transportation, scheduling)
- Maintain website content, communications, and social media
- Schedule lab facilities and coordinate facility access
- Support student recruitment and onboarding processes
- Coordinate administrative documentation and record-keeping
- Serve as primary point of contact for external inquiries
Required Qualifications
- Bachelor's degree or 3+ years of relevant professional experience
- Excellent written and verbal communication skills
- Strong organizational and multitasking abilities
- Proficiency with office software, email systems, and basic web tools
- Ability to work with diverse stakeholders and manage competing priorities
Preferred Experience
- Experience in academic or research institution settings
- Event planning and coordination experience
- Website maintenance and basic content management systems
- Social media and communications management
- Knowledge of research environments and academic protocols
Position Details
Develop and manage partnerships between V-SENSE and industry organizations. Identify collaboration opportunities, negotiate partnership agreements, coordinate technology licensing, and facilitate commercialization of research innovations. Bridge research excellence with industrial applications and market opportunities.
Key Responsibilities
- Identify and evaluate potential industry partnership opportunities
- Manage existing collaborations with corporate research partners
- Negotiate and oversee partnership and licensing agreements
- Organize industry networking events, workshops, and symposia
- Facilitate discussion around technology licensing and intellectual property
- Support commercialization pathways for research innovations
- Maintain relationships and communications with partner organizations
Required Qualifications
- Bachelor's degree in Business, Engineering, or related field
- 3+ years of experience in business development, partnerships, or technology transfer
- Strong communication and relationship-building skills
- Understanding of business partnerships, licensing, and contractual agreements
- Ability to understand and communicate about technical research concepts
Preferred Experience
- Experience in technology licensing or intellectual property
- Prior work with research institutions or tech companies
- Knowledge of sensing, IoT, or biomedical device industries
- Experience negotiating and managing partnerships
- Understanding of venture capital and commercialization pathways