Privacy Policy

How V-SENSE collects, uses, and protects your personal data

1. Data Controller

V-SENSE Institute is a research institute at VinUniversity, Hanoi, Vietnam. For questions about this privacy policy or your personal data, contact: V-SENSE Institute, VinUniversity, Hanoi, Vietnam

2. What Data We Collect

V-SENSE collects personal data through:

  • Contact forms: name, email address, subject, and message content
  • Job applications: name, email, CV, and application materials
  • Website analytics: browser type, device type, pages visited, and interaction patterns (via Google Analytics)
  • Cookies: session and preference data to improve your experience

3. Why We Collect Data

V-SENSE uses your data for:

  • Processing inquiries submitted via contact forms
  • Evaluating job applications and recruiting new team members
  • Understanding how visitors use the V-SENSE website and research resources
  • Improving website functionality and user experience

4. Data Retention

V-SENSE retains personal data only as long as necessary:

  • Contact form submissions: 30 days after response, or longer if required by institutional policy
  • Job applications: 90 days after the recruitment process closes, then securely deleted
  • Website analytics: retained per Google Analytics default policy (26 months)
  • Cookies: retained per browser session or cookie settings

5. Your Rights

You have the right to:

  • Access: request a copy of your personal data
  • Correction: request updates to inaccurate or incomplete data
  • Deletion: request removal of your personal data (where legally permitted)
  • Opt-out: decline analytics tracking or unsubscribe from communications

To exercise these rights, contact V-SENSE at the address listed in Section 1.

6. Google Analytics

V-SENSE uses Google Analytics to collect website usage data. Google Analytics is subject to Google's Privacy Policy. You can opt out of Google Analytics tracking using the Google Analytics Opt-out Browser Add-on.

7. Security

V-SENSE is committed to protecting your personal data. All data collected through this website is encrypted in transit (HTTPS) and securely stored. However, no online system is completely secure. V-SENSE is not responsible for unauthorized access due to user negligence or third-party exploitation of vulnerabilities beyond our control.

8. Third Parties

V-SENSE does not sell or share your personal data with third parties without your explicit consent. We may share data with:

  • VinUniversity administration: for institutional compliance
  • Google Analytics: for website usage analysis
  • Formspree: for secure contact form submission processing
  • FormSubmit: for secure job application form submission processing

9. Vietnam PDPD Compliance

V-SENSE complies with Vietnam's Personal Data Protection Decree 13/2023/ND-CP. Your data is processed lawfully, transparently, and with appropriate safeguards. You have the rights outlined in Section 5. For Vietnam-specific privacy inquiries, contact V-SENSE Institute directly.

10. Policy Updates

V-SENSE may update this privacy policy from time to time. The date of the last update is shown below. Continued use of this website after changes constitutes acceptance of the updated policy.

Last Updated: August 16, 2026
Version: 1.0